Records live everywhere
Contracts in a drawer, ICs on WhatsApp, leave in someone's head. Nothing is in one place when you need it.
The problem
Small teams rarely struggle with people. They struggle with the paperwork around them.
Most owners handle HR themselves, between everything else. It works until a date is missed, a document can't be found, or the rules change.
Dates slip
Probation reviews, contract renewals and leave balances are easy to miss when nobody owns them.
The rules keep changing
Minimum wage, leave entitlements, data protection and EPF have all changed recently. Records need to keep up.
A full-time hire doesn't add up
An HR executive costs RM50,000+ a year with EPF and overheads. Too much for a team of eight.
RM1,700minimum monthly wage, for every employer
98 daysmaternity leave; 7 days' paternity leave
PDPA 2024stricter duties for employee personal data
2% EPFnow mandatory for foreign workers
What you get
One partner. Every HR admin hat you need.
You don't need an HR department. You need the admin done, properly, every month. One plan covers all of it until you're ready to hire in-house.
Records keeper
One employee master list and a complete file for every person, kept current.
Onboarding coordinator
Checklists and document chasing so every new joiner starts properly.
Leave & attendance tracker
Balances and records that add up, without spreadsheets you have to maintain.
Reminder system
Probation, contract and renewal dates flagged before they're due, not after.
Offboarding checklist
Leavers handled in order: documents, returns and records closed off.
Monthly reporter
A short summary each month of what changed and what's coming up.
One partner, many hats.All of it in one monthly plan.
What we do
Three jobs covered. One monthly plan.
We build the basics once, keep them running every month, and sort out what's already there.
Set up
The HR foundations a small team needs, built once and handed over.
- Employee master list and files
- Employee information form
- Onboarding checklist
- Leave, probation and contract trackers
Keep it running
Your records and reminders, kept up to date every month.
- Trackers updated as things change
- Reminders before dates are due
- Onboarding and offboarding admin
- A monthly summary
Clean up
For files that grew without a system. We sort out what you have.
- Files organised into agreed folders
- A list of missing documents
- A short status report
- Start-up guidance if you haven't hired yet
Where you are
We start wherever you are.
Not hiring yet or twenty staff in, there's no fixed order. We meet you where you are.
Not hiring yet
You're registering the business or getting ready for your first hire, and want the paperwork right from day one.
Start with Start-up Admin Guidance
A few hires, files everywhere
You've got a team, but records grew on the go. Some documents are missing and nobody's quite sure what's where.
Start with a clean-up, then Lite or Standard
Growing, with no HR person
Ten or more staff, new joiners every few months, and dates you can't keep in your head any more.
Standard or Growth, with set-up
Transparent pricing
One monthly plan. Records that stay in order.
No HR salary and no surprise invoices. Terms run from 3 months to 2 years, paid monthly, with your price locked for the whole term. Longer terms save up to 15%.
Not ready to commit?Try an HR File Clean-up, from RM480, paid once. Start a monthly plan within 30 days and we take the full fee off your first bills.
See all options →
Build your estimate
Compare with hiring in-house
Suggested prices, published so you can see how we work. Talk to us and we'll tailor a plan, often at a better rate.
How it works
Five steps from first message to organised records
Tell us about your team
Your business, headcount and what's taking up your time.
Free call
A short conversation to check the fit and how much work is involved.
Written quotation
Scope, deliverables, exclusions, timeline and fee, in writing.
We set things up
Secure intake of only the records we need, then the work itself.
Monthly care
Reminders and records kept up to date, with a summary each month.
How we work
Clear limits, careful with your data
Your employees' data stays protected
- We collect only the records the job needs
- Secure storage with restricted access
- Agreed retention and deletion rules
- You keep control of official accounts, passwords, OTPs, declarations and submissions
We know where our job ends
- Every plan has written deliverables and an hour limit
- Extra work only after your written approval
- Legal, tax, company-secretarial and payroll work goes to qualified partners
- No promises on government approvals or training-grant claims
FAQ
Common questions
Do you run payroll?
No. Payroll calculations and statutory submissions are not part of our plans. We keep the employee records your payroll provider or accountant needs, and can introduce you to a payroll specialist.
Can you submit to KWSP, PERKESO or LHDN for us?
No. You keep control of your official accounts, passwords, OTPs, declarations and final submissions. We prepare trackers and reminders so nothing is missed.
Why is there a minimum term?
The first three months take your records from scattered to running on their own: organise, set the routine, then keep it running. After that, the routine runs every month.
Can I leave early?
Yes, with one month's notice. If you're on a discounted longer term, you repay only the discount you've received so far.
What if a month needs more hours?
We tell you before doing it. Extra hours are RM130 each and only go ahead after your written approval. If it keeps happening, we'll suggest a bigger plan instead.
Can you help with HRD Corp training?
We plan to add training coordination later. We can help organise trainers and paperwork, but we never guarantee funding or claim approval.
Book a free call
Let's get your HR in order.
Tell us where things stand. We'll show you what organised HR admin looks like for your team. No pitch, just a conversation.
We reply within one business day.